Welcome to Cloverleaf Middle School.
The policies and procedures in this hand-
book result from a concerted effort from
students, faculty, and administration.
This information will be of great value in
helping students adjust and to become an
integral part of CMS.
Excellence is our goal and our great staff
is committed to helping our students find
success. We urge all students to get in-
volved in their studies and our extra-
Have pride in being a Colt.
Ronald L. Tisher, Principal
7500 Buffham Road
Seville, OH 44273
Dr. Bruce Hulme
Cloverleaf Board of Education Members
Sally Poe, Vice President
Mrs. Victoria Vallant
Mrs. Kristine Nagy
Green & White
8 1:53 - 2:35 PM
Arrival: The required school day runs form 7:35 AM to 2:35 PM. The doors open each morning at 7:30 AM. Students are not allowed in the building for any reason unsupervised until 7:30 AM.
At 7:30, all students are to go to their lockers and then report to homeroom. The tardy bell will ring at 7:35 AM. Students must be on time to homeroom so that they will not be counted tardy or absent. Students arriving after 9:23 AM will be considered ½ day absent. If a student misses more than 1½ hours during the school day he/she is considered absent for ½ day.
Students who will need to leave at any time throughout the school day for appointments need to bring a note to the office window so it may be put on the attendance. This will prevent miscommunications about when a student is leaving, prevent class disruptions and will inform the teachers when to release the student. Upon return, the student is to sign in at the window, receive a pass to class and drop off a medical/dental/legal excuse if applicable.
Dismissal: Students will be dismissed at 2:35 PM. Students being picked up by parents need to wait in the cafeteria until buses have departed. At that time, parent rides may pull in front of the school to pick up students. Student safety is our main concern. Students are not to cross into the teacher’s parking lot for any reason. Disciplinary action will be taken for violations.
School closes at 2:35 PM and all students are expected to leave the building by 3 PM. Only students supervised by a staff member are to remain in the building after 3 PM. See driving and parking section for additional information. Students should be picked up by a parent or a relative only.
School Closing: In the event of an emergency situation or inclement weather, school may be closed or our starting time delayed. Notification of such events will be announced over radio stations WQMX (94.9 FM), WQKT (104.5 FM), WGAR (99.5 FM) WAKR (1590 AM), WWWE (1100 AM).
Please do not call the school offices, homes of school officials the radio or television stations. Such calls tie up lines which should be kept open in order to cope with the emergency.
Attendance: School attendance laws in the state of Ohio require each child between the age of six and eighteen to attend school for the full time the school is in session. Regular, daily attendance and punctuality are necessary in the working world. Parents have the legal obligation to see that their children attend school. We are aware that there are occasions when a student cannot be present.
The Oho Revised Code and Cloverleaf Board of Education state the following conditions under which an absence from school may be excused.
1. Personal Illness: The school may require a certificate of a physician, especially if absences go beyond 10 days per semester.
2. Illness in the family: The absence under this condition shall not apply to children under 14 years of age.
3. Quarantine of the home: The absence of a child from school under this condition is limited to the length of the quarantine as fixed by the proper health official.
4. Death of a Relative: This condition is limited to a period of three (3) days unless a reasonable cause may be shown by the applicant for longer absence.
5. Observance of Religious Holidays: Any child of any religious holiday consistent with his/her creed belief.
6. Emergencies: And/or set of circumstances, which, in the judgment of the Superintendent of Schools, constitutes a good and sufficient case for the absence from school.
7. The following is a frequently requested set of circumstances which is deemed as sufficient cause for absence, PROVIDING THE STUDENT IS IN GOOD ACADEMIC STANDING:
Vacations: Family vacations must be approved prior to absence in order to be excused. Vacation permission forms are available at the office window. Any vacation without prior approval will be considered an unexcused absence. The school must be notified by note or phone call of each student’s absence prior to or on the day of the absence. (See reporting students absent).
Excused Absence: Students who missed school due to one of the above reasons are required to make up the work they miss. Upon returning to school, the student will have the same number of days they missed to make up the work.
Unexcused Absence-Truancy: Students absent for a reason other than those listed in the seven categories above will be considered unexcused/truant. Notification of absence from a parent will still be required to comply with the Missing Children’s Act, however, may not automatically excuse an absence. Truancy is defined as unexcused absence from a class or school. If a student is considered truant/unexcused, no credit will be issued for the work missed. Although students will receive no credit for the work missed during an unexcused absence, students will be encouraged to make up work missed, since doing the work does help them keep current and become prepared for future lessons.
In accordance with State Law, the school system recognizes the following, but not limited to, as acts of truancy:
1. Leaving school without signing out
3. Transportation problems
6. Emergency removal from class or school
7. Skipping class or school
8. Other absences listed as excused
9. Failure to come back to school on the same day when sent home for improper dress
10. Failure to provide a doctor’s excuse for absence when requested by the school system
School related activities or functions are not counted as an absence from class.
Consequences For Truancy – Unexcused Absence
1st Offense - Friday PM detention issued - no credit for work missed
2nd Offense - 2 Friday PM detentions issued - no credit for work missed
3rdOffense - Denial of privileges, in-school suspension or out-of-school suspension, and possible referral to Juvenile Court.
Chronic Absence: Parents of seventh or eighth grade students, missing more than ten days per semester, will be notified by letter, that any further student absences must be verified by written medical documentation. It is the responsibility of the student and parent to communicate with the school. In cases covered by medical documentation, the parents should contact the counselors or administrators to review the case and discuss any other options to help keep the student current with class work. Any undocumented absences after the 10 days will be considered truant and consequences assigned. (See truancy consequences above) after the 3rd truancy offense there will be referral to Juvenile Court.
Reporting Student Absence: All absences are to be verified by a written excuse from the parents upon the student’s return to school or telephone verification from the parents on the morning of the student’s absence. If neither of these occurs, the absence is unexcused and will be considered truant after 5 in a row, 7 in a month, or 12 in a year. A Friday PM, detention will be assigned. Students will have a one-day grace period to bring the written excuse.
Families having a touchtone phone can call 24 hours a day to report a student absence. Dial 330-721-3605 or 330-948-2500, ext. 3605. Please give student’s name and reason for absence. In order to comply with the Missing Child’s Act, school personnel will call home to verify the absence on the days that parents have not called. If the student’s parent or guardian is not contacted directly, then the school will send a postcard home. We must receive confirmation of the student’s absence in note form or a phone call from the parent. Otherwise, the student may be considered truant and consequences will be assigned. If the student is going to be late due to appointments, oversleeping, etc., please call the attendance line.
Perfect Attendance: A perfect attendance pass will be issued to students who have achieved perfect attendance during the school year. The pass will allow the student to gain free admission to most school sponsored activities for the succeeding school year (athletic events, musical, plays, dances). Perfect attendance is defined as being present for all days prescribed by the school calendar. Absence during any part of the day for less then one and one-half hours will be counted as early dismissal and shall be counted as a full day of attendance.
Around School Policies & Procedures In Alphabetical Order)
Announcements: All regular announcements will be made each morning during homeroom over Channel 1 TV. All announcements must be submitted to the office on the proper form or in writing, signed by a faculty member or the Principal and placed in Mrs. Vallant’s mailbox by 3:00 PM prior to the day they are to be read.
Appointments: All students who leave during the school day must present a written note from their parents to the office prior to the start of homeroom. The time of their dismissal will be noted on the daily absence list. Students must then report to the office before leaving the building. Any student who does not follow this procedure will be deemed truant and consequences will be assigned. Parents/designee must sign the student out in the office. Upon returning to school the same day, the student must sign back in at the office window.
Assemblies: Assemblies are held during the school year for a variety of reasons, including recognition, special speakers and promotion of school spirit. Students are expected to be attentive and courteous. Students may not leave during an assembly. At the conclusion of the assembly, students will be dismissed by the Principal or the designated leader. Consequences will be assigned for inappropriate behavior, which may include denial of the privilege of attending future assemblies.
While in pep assemblies, students are expected to show support for their fellow students. All students are expected to attend assemblies unless excused by the Principal.
Backpacks & Book bags: All backpacks and book bags must be stored in the student’s locker upon entering the building. These items are not allowed in the classrooms. This is necessary for health and safety reasons. Special exceptions for injury or handicap may be approved by the Principal.
Book Store: The bookstore is located across from the office. Many school supplies may be purchased at lunch. PTO volunteers help in running the bookstore.
Cafeteria Regulations: Each student is assigned a thirty minute lunch period daily. All students are expected to eat in the cafeteria. Students may bring lunch from home, purchase full lunches, a la carte items, or items from the vending machines. Students may not charge lunches. Ice cream, milk, and a variety of punches are also available. While in the cafeteria, individuals are expected to behave in an orderly manner, respecting the rights of others. Students are expected to keep tables clean and the floors free of food and paper. Trays need to be brought to the window. There is to be no horseplay of any kind. Students are not to borrow money or eat off of others’ trays. Food is not to be consumed anywhere in the building except the cafeteria unless special permission is granted. Students play basketball or volleyball inside or outside, weather permitting.
Changing Classes: Classes are dismissed by the teacher and not the bell. There are 3 minutes between each class, which allows ample time to reach any section of the building. Students do not need to go to their lockers between every class. Students are expected to be in their designated classrooms at the beginning of each period.
Child Custody (ORC 3313.67): In order to facilitate the enforcement of the Missing Child Law, and to assist in other aspects of school administration, the law requires each entering student to provide a certified copy of any child custody order or decree which has been issued with respect to the student. The custodial parent of such a student must also provide the Board with certified copies of any later court orders, which modify the original order or decree.
Clinic/Illness While at School: Should a student become ill while at school, he or she is to inform the teacher and when excused from class report directly to the office window to sign into the clinic. At that time the student will be asked to sit in the office and the parent or guardian will be contacted if
necessary. It is imperative that each student has an up-to-date emergency medical form on file, complete with correct phone numbers for parents at work. Parents are encouraged to notify the office by note with changes that need to be made.
Clubs/School – Organizations: Students will have the opportunity to join a variety of clubs and organizations. Morning Announcements will detail, where, when and how students may join.
Directory Information: The School District has designated the following personally identifiable information contained in a student’s education records as “directory information”, and it will disclose that information without prior written consent, except when the request is for a profit-making plan or activity:
1. student’s name
2. student’s address
3. student’s date of birth
4. student’s extracurricular participation
5. student’s achievement awards or honors
6. student’s weight and height, if a member of an athletic team
Parent(s)/guardian(s) or eligible students will have two weeks from issuance of this handbook to advise the District, in accordance with such regulations, of any or all items which they refuse to permit as directory information about their student.
(Bd. Policy JO)
Disruption of School: A student shall not, by use of violence, force, coercion, threat, harassment or insubordination, cause any disruption or obstruction to the educational process, including all curricular and extracurricular activities.
A. Radios, headsets, walkmans, tape recorders, CD players, cell
phones should not be brought into school past the lockers. Cell
phones and pagers may be possessed by students but shall be kept turned-off and are not to be used between 7:35 AM – 2:35 PM. Phones are not to be used on school transportation unless the student is given the consent by the driver.
B. No card playing is permitted during schools hours. Gambling of any kind will not be permitted on school grounds.
C. Note writing by students will not be permitted during classes. All notes will be confiscated.
D. No electronic devices of any kind are permitted during the school day.
E. Please do not have flowers/balloons delivered to school.
(Also see Student Code of conduct for Further information.)
Dress Code: Cloverleaf Middle School students will be expected to keep themselves well groomed and neatly dressed at all times. Any form of dress or hairstyle that is considered inappropriate for school or is contrary to good hygiene will not be permitted. The middle school administration or designee reserves the right to make final decisions regarding the appropriateness of student dress code and grooming.
To provide a school atmosphere that is safe, non-disruptive and conducive to learning Cloverleaf Middle School students shall not be permitted to wear:
1. Shorts, skorts, sleeveless shirts, tank tops, shirts that expose cleavage or any skin about the waistband of the bottom garment, sheer, lacy or see through clothing, clothing that laces up the sides or otherwise, exposes any skin. Any clothing that displays language, pictures, insinuation or symbols of death, violence, alcoholic beverages, drugs, tobacco or other illegal items, or that are suggestive or sexual in any way.
2. Oversized or baggy pants - pants must be worn with the waistband over the hips and fitted appropriately. Gang related clothing or clothing that is unhemmed, torn, frayed or with holes.
3. Hats, sunglasses, headbands or other head coverings.
4. Skirts or dress that are shorter than mid-thigh in length, or that have a split higher than mid thigh.
5. Chains, dog collars, choker chain, chained wallets, chained keys, neck straps for keys or items of similar nature not considered to be jewelry.
6. Rings, studs or other items that pierce the eyelid, eyebrow, nose, tongue, lip or any exposed skin other than the ears. (All jewelry must be removed for Phys. Ed. Please DO NOT have your ears newly pierced because you will be required to remove the earrings!)
7. Garments tied around the waist.
Any dress code violation consequences:
1st offense - warning; and student must change clothes or receive zeroes.
2nd offense –detention; and student must change clothes or receive zeroes for any classes missed.
3rd offense -Friday PM detention; and student must change clothes or receive zeroes for any classes missed.
4th offense -3 day suspension; and student must change clothes or receive zeroes for any classes missed.
5th offense -5 day suspension; and student must change clothes or receive zeroes for any classes missed.
6th offense -10 day suspension; and recommendation for expulsion.
This policy will be reviewed in May of each school year for the purpose
of improving and updating the dress code for the following school year. Suggestions, ideas and comments for improving the dress code policy should be forwarded to the building principal or designee.
Driving and Parking:
Middle School students are not permitted to drive to or from school.
Bus transportation is provided for all students. Students who have parents
permission to ride with High School students should walk to the High School to meet their ride. No students are to cross the bus line at dismissal for any reason. For safety reasons, parents need to pick students up after buses depart. Students may be dropped off in the front door in the morning.
7th grade students: Seventh grade students will be allowed to participate in selected sports as agreed to with the Suburban League. All 7th grade students will be eligible for the first nine-week period. Second nine week participation will be determined according to the same criteria as 8th grade students; students must pass 75% of their classes in order to be eligible.
8th grade students: A student must be currently enrolled and must have been enrolled in school in the immediately preceding grading period and received passing grades during that grading period in 75% of those subjects carried the preceding grading period in which the student was enrolled. Summer school grades may not be used.
Emergency Procedures: Schools are required to have periodic fire and tornado drills. Other types of safety drills will be conducted. Directions for evacuation to places of safety are posted in each room and must be followed unless circumstances dictate alternative methods of operation. It is imperative that all students move quickly and quietly during these procedures to their designated areas of safety.
Fees: Student fees are collected for consumable workbooks and lab fees.
Collection weeks for fees are as follows:
8th grade - week of September 12th
7th grade - week of September 19th
When paying fees, parents should make checks payable to Cloverleaf Middle School. At the end of the year, fines may be assessed. Fines for restitution must be paid in a timely manner. The Ohio Supreme Court held that Ohio’s Public Schools may impose instructional fees on students and withhold grades and credits of students whose parents refuse to pay the fees.
Fees/fines not paid will accumulate until graduation.
Field Trips: Students who have received three Friday PM detentions or have been suspended will not be allowed to go on the Washington D. C. field trip.
Grades/Grading Scale: Students attending Cloverleaf Middle School will be graded on the following scale:
A 93-100 4.0 Exception: Some classes use the
A- 90 - 92 3.6 University of Chicago Textbook
B+ 87 - 89 3.4 grading scale.
B 83 - 86 3.0
B- 80 - 82 2.6
C+ 77 - 79 2.4
C 73 - 76 2.0
C- 70 - 72 1.6
D+ 67 - 69 1.4
D 63 - 66 1.0
D- 60 - 62 .6
F 59 – below (failing) 0
Guidance Services: Guidance services are provided through the Guidance Department located in the back of the main office. Students should enter by way of the door from the cafeteria and speak to the student helper on duty in the waiting room. Students may sign up before school, during lunch, or in study hall to speak with the counselor. In the usual course of events, students should not meet with the counselor during a regularly scheduled class except for emergencies.
Guidance services include:
Grade 7 and new students in the fall and throughout the year
New students and all students for the following school year. Scheduling changes according to the change policy listed in the handbook.
Administration, scheduling & interpretation of results. Ohio Proficiency Test, Ability/Achievement Testing.
D. Career Planning
MCCC tours, panel presentation, individual career plans, Ohio Career Information System
E. Individual Counseling
Students experiencing difficulty maintaining academic concentration because of personal and/or family stress may participate in individual sessions with our guidance counselor and/or student assistance coordinator. These sessions are conducted on a limited basis. Any issue that may require more in-depth services will be referred to an outside agency. Parents and their support are an integral part of these services.
F. Group Counseling
Groups are available to all students. The topics are offered as needed; grief, stress, adjustment, anger management, changing families and substance abuse.
G. Classroom Guidance
The counselor will visit all classrooms and present various topics including academic and personal issues.
Maintenance of accurate academic records on all students.
Gum: Gum chewing is discouraged. It will be left to team/teacher discretion on whether it is allowed in individual classrooms.
Hall Passes: A student in the halls while classes are in session must be carrying his or her agenda book, or be accompanied by a staff member. Halls will be monitored closely. It is the student’s responsibility to receive a pass when in the halls, restroom, lockers, etc., while classes are in sessions.
Hazing: No student, including leaders of student organizations, shall plan, encourage, or engage in any hazing. Hazing is defined as doing any act or coercing another, including the victim, to do any act of initiation into any student or other organization that causes or creates a substantial risk of causing mental or physical harm to any person. Permission, consent or assumption of risk by an individual subjected to hazing does not lessen the prohibition contained in this policy.
Honor Roll/Merit Roll: Each grading period the counselor will post the lists of those students achieving academic progress that qualifies them for either the Merit or Honor Roll. A student must receive a 3.0 to 3.4 point average to be recognized on the Merit Roll and a 3.5-4.0 grade point average to be recognized on the Honor Roll. This information may also appear in the newspaper.
Insurance: Excess insurance is available for parents to purchase. Excess insurance is designed to cover medical costs not covered by the family insurance company. Insurance prepaid mailers will be given to students in the fall. Anyone who wishes the excess insurance may enclose the correct amount and mail it directly to the insurance company.
Students participating in athletics in seventh and eighth grade are strongly encouraged to take this insurance and/or the special insurance through the coaches when they sign up for a particular sport.
Internet/Computer Use: All computer usage must be school appropriate. Board Policy governs all usage and will be enforced. A nominal fee will be charged for copies printed from the school terminals.
Lines of Communication: Those students or parents with questions or concerns about the school are encouraged to utilize the following communication to insure accurate answers.
Board of Education
Lockers: Student lockers are the property of the district. It is the policy of the Board of Education to permit the building administrator or the designee of the building administrator, to search lockers, desks, or storage spaces. These searches may be conducted at any time.
Cloverleaf Schools cannot be held responsible for personal items or money left in lockers. Items of value should not be brought to school. Students should not keep locker combination “set”. Lockers should be kept clean at all times. Students are not to share lockers.
Lost and Found: The table outside the office is for lost and found items. Each locker room also has a lost and found area. Students are encouraged to check these areas for any lost item. The areas are emptied and articles given to charity at the end of each semester. Items such as jewelry, purses or glasses are kept in the office. Students missing this type of items should inquire at the office window.
Loitering: A student shall not loiter or stay in or around a school building without any purpose for being there. No student or other persons should be on school property before 7:15 AM or after 3:00 PM who are not participating or attending a school function. This includes school buildings and board owned property during unauthorized periods. Also included are areas that are restricted from students during regular school hours. Students are not to be in any other part of the building or grounds without supervision. The Middle School building closes at 3 PM and all students must be in their assigned location for their activity or detention by 3 PM. Students staying after school to watch events must wait in the cafeteria. Students in restricted areas will not be allowed to stay after for events and may face disciplinary action. Student safety is our primary concern. Trespassing charges may be filed on those persons who do not comply:
1st Offense: - Friday PM detention and warning that trespassing charges may be
filed. Student restricted to no after school activities without parent
2nd Offense: - 3-day suspension
3rd Offense: - 5-day suspension
4th Offense: - 10-day suspension
Medication: Students are not to be in possession of any over-the-counter or prescribed medications without office notification. Parents must complete form S-55 and have a physician complete the form prior to any school official administering any medication. All medications must be dropped off at the office and must be in original containers with the student’s name on it. This is to insure all students’ safety.
Students in possession of medication without proper permission of the office and the doctor will be dealt with through the drug/alcohol policies listed in this handbook. Consequences will range from out of school suspension to expulsion. (See Procedures for Dealing with Alcohol use/Student Drug Abuse).
Medication will need to be picked up at the end of the school year, within one week of school closing or it will be destroyed.
Physicals: Physicals are required before a student is allowed to practice or tryout for a particular sport. The physical is the responsibility of the parent.
Progress Reports/Report Cards: There are two formal forms of reporting academic progress and social growth to parents. Midterm reports/Interims may be sent home all four grading periods. These may be sent home about midway through each grading period indicating student progress. Parents are encouraged to contact teachers with questions.
Team Contact Times:
Gold Team - 8:39 - 9:20
Great Whites Team - 9:23 - 10:05
Green Team - 10:08 - 10:50
Silver Team - 12:23 - 1:05
Yellow Jackets Team - 1:08 - 1:50
There will be a report card sent home at the end of each grading period. Please refer to the calendar for all dates. Also see honor/merit roll section.
You have the right to request information regarding the professional qualifications of your child’s classroom teacher(s). If you request this information, the district or school will provide you with the following as soon as possible:
a. if the teachers has met state licensing requirements for the grade level and subjects in which the teacher is providing instruction;
b. if the teacher is teaching under an emergency status for which
state licensing requirements have been waived.
c. the type of college degree major of the teacher and field of
discipline for any graduate degree or certificate; and
d. if your child is receiving Title I services from paraprofessionals
and, if so, his/her qualifications.
If you would like this information, please contact your child’s school.
Promotion/Retention: A student in grade seven or eight will be promoted to the next grade if he/she passes three of the five major subjects for the year. A student who fails three or four of the major subjects will be required to repeat the grade or to attend summer school. A student who fails five major subject areas will not be permitted to attend summer school in order to be promoted. A student who fails may be placed in the next grade based on age or number of times retained.
Public Displays of Affection: Students are not to engage in inappropriate physical contact while on school property, at school related functions off school grounds, on a school bus or at any other time the student is subject to the authority of the school. This includes holding hands. Friday detention will be assigned for the first offense.
Schedule: In general, Cloverleaf Middle School students will be scheduled in the following courses:
7th Grade 8th Grade
Language Arts Language Arts
Social Studies Social Studies
Physical Education – 1 semester Physical Education – 1 semester
Health – 1 semester Art – 1 semester
Music: Band, Chorus or General Music Music: Band or Chorus Elective
Academic courses are offered in the following subjects: in 7th and 8th grade, Language Arts and Mathematics. In order to be enrolled in an academic course, a student must meet grade point and teacher recommendation requirements. A student who received a grade of C- or lower for a grading period will be placed on probation for the next grading period. A student receiving a grade of C- or lower in an academic course for the semester will be withdrawn from the academic course.
Students with diagnosed learning disabilities will be scheduled into appropriate classes. With elective classes, a student may drop the elective with no penalty during the first twenty-five meetings/days with written parent permission. A student, who elects to drop a class after the deadline, will receive an “F” in that class for the semester.
Soliciting, Selling And Distributing: No person is permitted to solicit, sell or distribute anything in school, on buses, or on grounds without permission of the Principal.
Study Hall: Students are to be in assigned seats on time. Students are to bring study materials. Media Center passes may be obtained during homeroom time. No talking will be permitted. Teachers and peer tutors will be available to answer questions.
Tardiness and Truancy: Students are responsible for being on time to homeroom and classes. Any student arriving after the tardy bell at 7:35 AM must report to the office window to receive a pass to enter class. A student who is tardy more than two times to school or class in a given grading period will be issued a detention. Continued tardiness will result in Friday PM detentions being assigned. Students should be in their seats when the tardy bell rings.
Tardiness to class will be handled by teachers. Excessive tardiness will be referred to the office for Friday PM detention.
Telephone: There is a pay phone available to students who need to make a call to parents/guardians during school. Calls should be made only with the use of a phone pass issued through the office with the permission of the classroom teacher. All calls concerning illness must be made in the office by the office staff. The office phone is for official business only. We cannot call students to the office to receive personal phone calls or relay personal messages. In urgent situations, a message will be relayed to the student.
Textbooks: All textbooks are loaned to students for their use during the school year. Textbooks are to be kept clean and handled carefully. Books are to have student’s name, grade and section written on the inside cover. Students will be charged for any damage to the books while they are on loan to them. Students assume the risk of loaning a book to a friend. Students will be charged for the book if it is not returned at the end of use. All textbooks that have hard covers are to be covered at all times.
Visitors: All visitors are required by state law to report to the school office before entering any part of the school building. A badge will be issued. School board policy prohibits student visitors from other schools unless in an approved exchange program.
Withdrawing from School/Moving: Any student who will be withdrawing from school needs to bring a note to confirm this from a parent or guardian and give it to the guidance counselor on his/her last day at 7:35 AM. The student will need to fill out a sign out sheet to inform teachers and to get necessary records for transfer to their new school.
Work Permits: Work permits for after school or Saturday or for summer break, must be obtained before a students under 18 years old may be legally employed under the Child Labor Laws in Ohio. To obtain a full-time permit, an applicant must be at least 16 years of age and obtain a job of at least 30 hours per week. Work permits for limited areas may be obtained by students beginning at age 14. Students must present a birth certificate at the time of application, and must provide evidence of a physical exam.
Bus Conduct: Students riding school buses are the responsibility of the school once he/she boards the bus, and only at that time. Such responsibility will end when the child is delivered to the regular bus stop at the end of the school day. Students are not allowed to leave school grounds at any time without written permission and approval from the office.
Students are expected to show bus drivers respect at all times. Bus drivers have tremendous responsibility. Students are expected to cooperate 100%.
Students are not to:
A. Use tobacco or drugs while a passenger on a school bus;
B. Be insubordinate or disruptive while a passenger of a bus;
C. Assault another student or school personnel while a passenger on a school bus;
D. Be in possession of dangerous weapons while a passenger on a school bus;
E. Use profanity and/or obscene language while a passenger on a school bus;
F. Cause or attempt to damage a school bus.
A program for reporting and disciplining of students shall be undertaken to help insure the safety of all students and school buses. Proper procedures for reporting the misbehavior of students of school buses shall be as follows:
A. All of the district’s code of conduct applies to students while on the buses,
and supersedes bus rule violations.
B. First Violation - verbal warning
Second Violation - written warning
Third Violation - bus discipline report, conference with the driver, student and administration. Friday PM detention assigned (secondary level); appropriate discipline (elementary level); copies of the form; 1-parents, 2-administrators, 3-driver, and 4-transportations supervisor
Fourth Violation- bus discipline report and a 5-day suspension from riding the bus
Fifth Violation - bus discipline report, 10-day suspension from riding the bus and referral to the superintendent.
C. Student behavior, which may affect the safety and/or welfare of any student or adult, will result in an immediate suspension of bus riding privileges. Bus drivers may bring a loaded bus back to school when the behavior of any student endangers the riders on the bus.
D. If there is any question about a bus discipline report, a conference will be held with the parties.
E. Parents are responsible for the safety of their student going to and from the pick up points and for meeting the bus on schedule.
F. The school does not enter disputes between parents and students prior to pick up or after drop off. However, school personnel may intervene in disputes witnessed.
G. Buses are on a time schedule and cannot wait on tardy students. Students that miss the bus are responsible for getting themselves to school on time.
H. Parents are responsible for any damage to a bus caused by their student.
I. Eating and littering are not permitted on the bus.
J. Noise on the bus will be maintained at a safe level as determined by the driver. Absolute quiet must be maintained at all railroad crossings.
K. Students are to return to their side of the street or road. Cross at least ten feet in front of the bus. Wait for the driver to gesture that it is OK to cross.
L. In case of emergency medical situations, the driver will contact the transportation supervisor who will in turn contact the proper authorities.
In bad weather, if the bus arrives late to school, please report to the office before going to lockers or classes. It is the responsibility of the student to get to school if he/she missed the bus. Students will be expected to enter the building immediately upon arriving at school. Students will not be permitted to go to the student parking lot if they ride to school on a bus or walk to school.
The vast majority of Cloverleaf School District students are transported by bus. The Transportation Department assumes the responsibility for getting these students to and from school in a safe and efficient manner.
Please note: Video cameras are now on buses and may be used in disciplinary hearings.
Transportation Policy: Bus Passes - Bus passes will not be issued for a student to ride alternate transportation home. Additional students riding on a bus add to the responsibility of the bus driver in respect to discipline, to changes in seating arrange-
ments, to proper dismissal at a requested stop and to possible overcrowding.
Child Care – We recognize the need for parents to have their children picked up or dropped off at a childcare provider or day care center. Therefore, with certain restrictions, transportation will be provided to and from childcare. The restrictions that apply are that students will be transported to and from a given location five days per week. The AM may or may not differ from the PM location. However, various locations during the week and/or weekly changes cannot be accommodated.
Emergency – An exception will be made to the above stated policy for a medical or accident related emergency only. The parent or legal guardian will contact the building principal with an alternative bus request to get the child home safely. The necessary paperwork will be completed by the building principal or his/her designee. This paperwork will include a medical authorization form, which will be given to the bus driver.
Student Code of Conduct
Reference: Cloverleaf Board Policy JFC-R, JG and JEGA
Parents and students are expected to read the Cloverleaf District Code of Conduct and understand the possible consequences should a rule be violated by the student. Each student has received a copy of this Code of Conduct. It is posted within the Middle School as a reminder to all students.
Purpose – To provide the regulations and guidelines governing student conduct and discipline in the Cloverleaf Local Schools.
Rational – Education cannot proceed without an atmosphere of good order and discipline necessary for effective learning. The intent of this code is to help to create a positive educational environment, which holds young people accountable for their actions and teaches them to live with the consequences of their decisions.
The Board of Education and the administration of Cloverleaf Local Schools, in consultation with representatives of the faculty, student, and parents have established these guidelines. We feel that they will aid in achieving the best possible atmosphere. The code is also intended to standardize procedures to guarantee equally the rights of every student within the district.
This code meets the intent of H. B. 421 and the Ohio Revised Code. However we realize that it is impossible to foresee every possible situation or circumstance. Thus, this is not meant to be a complete list of all rules and regulations. Further this code will be reviewed and updated by the Board of Education, as it deems necessary.
Jurisdiction – This code and its provisions shall be applicable not only during schools hours, but also at all school related activities, whether or not they are on Cloverleaf school property.
Rules Guiding Student Conduct: The authority of school officials extends beyond the school day. Any misconduct on or off school property, which directly relates to and adversely affects the welfare and morale of the school is within the scope of authority of school officials.
Violation on the part of a student of any one or more of the following rules of conduct may result in disciplinary action, including detention, Friday PM detention, suspension, emergency removal, and/or court referral. The nature and severity of any action may warrant more severe consequences than stated on a given offense. Actions that jeopardize the safety, or well being of staff and students may call for recommendation for expulsion from school.
Disruption of School: A student shall not by use of violence, force, coercion, threat, harassment or insubordination, cause any disruption or obstruction to the educational process, including all curricular and extracurricular activities. This will include said violations to board authorized vehicles to transport students.
Some examples, not intended to be exhaustive, would include: false fire alarms or arson, false 911 emergency call, student walkouts, use of fireworks of any kind, misconduct during fire or tornado alert, running within the building, horseplay (pushing, ripping, grabbing, hitting, etc). Regardless of intent, horseplay may cause more serious problems and possibly even injury. Therefore, it can never be tolerated in the school. (Also see Around School Section on disruption.)
Administrative Discretion: Friday PM Detention to Expulsion.
Damage to Property: A student shall not cause or attempt damage to school or private property on the school premises at any time or at school activities on or off school grounds.
The nature and severity of the damage will determine the punishment and possibility of criminal charges. (Administrative discretion). Replacement cost may be assessed to fees.
Full payment of repair or replacement costs (actual cleaning or repair will apply when appropriate). Students may not graduate until full payment is made.
Assault- Physical and/or Menacing: A student shall not cause physical or mental injury or behave in such a way, which could threaten to cause physical or mental injury to school personnel, other students or visitors while under the jurisdiction of the school. Fighting is included in this section.
A. Harassment: This includes any speech or action that creates a hostile,
intimidating or offensive learning environment; i.e. gender, ethnic, religious, and disability.
B. Extortion: This includes asking for money, goods or services under
threat or feeling of threat. This includes panhandling.
C. Physical assault on fellow student.
D. Physical assault of an adult in authority.
E. Hazing (see hazing under Around School section).
1st offense: 5-day suspension with possibility of assault charges filed
2nd offense: 10-day suspension and recommendation for expulsion.
Dangerous Weapons and Instruments:
A student shall not possess, handle, transmit or conceal any weapon or instrument capable of harming another person, such as guns, rifles, knives, ice picks, switch blades, brass knuckles, bars, etc., on the school premises, at school activities or while transported to and from school activities. (Included in this prohibition would be the use of chemicals, gasses, mace firecrackers, smoke bombs, explosives, etc.)
1st offense: Board of Education Policy JEGA
10-day suspension and expulsion, if convicted permanent expulsion.
Insubordination: A student shall not disregard or refuse to obey reasonable directions given by school personnel. Violations of minor rules, directives or disciplinary procedures shall constitute insubordination.
1st offense: Friday PM detention or 3 day suspension.
2nd offense: 5-day suspension.
3rd offense: 10-day suspension with recommendation for expulsion.
Profanity and/or Obscene Language: A student shall not use profanity, obscene language (written or verbal) or vulgar gestures, in communicating with school personnel, other students, or visitors while under the jurisdiction of the school.
1st offense: Friday PM detention or 3 day suspension depending on severity.
2nd offense: 5-day suspension.
3rd offense: 10-day suspension with recommendation for expulsion.
Theft: A student shall not take, borrow or move property, which does not belong to him/her. This includes property belonging to the Cloverleaf School Board, another student, teacher, other staff member or visitor to the school.
The nature and severity of the damage will determine the punishment and possibility of criminal charges. (Administrative discretion). Replacement cost may be assessed to fees.
Failure to Serve: Failure to serve after/before school detention will result in two detentions issued. Failure to serve Thursday before school detention will result in Friday PM detention. Failure to serve Friday PM detention will result in two Friday PM detentions or suspension. Chronic failure to serve will be treated as insub-ordination.
Class Disruption: A student shall not disrupt the learning process for other students in a class setting.
1st offense: (after all other classroom/team procedures exhausted - warning, isolation, detentions, parent conference) Friday PM detention.
2nd offense: 2 Friday PM detentions, possible temporary removal from class for 5 days and conference with parent, teacher, student and principal.
Disrespect Toward Substitute Teacher: A student shall not be disrespectful or insubordinate toward substitute teachers or disrupt classes or students being taught by substitute teachers. Discipline reports submitted by substitute teachers will be processed the same as the regular teachers.
Chronic Misconduct/Attendance Problems: Students who have chronic behavioral or attendance problems may have unruly charges filed with the Medina County Juvenile Court. Unruly child as defined in sections 2151.01 to 2151.54, inclusive, of the Ohio Revised Code, include any child:
A. who does not subject himself to the reasonable control of his parents, teachers, guardians or custodian, by reason of being wayward or habitually disobedient;
B. who is an habitual truant from home or school;
C. who deports himself/herself as to injure or endanger the health or morals of himself/herself or others;
D. who marries, visits/associates with undesirables, works illegally, or breaks the law.
Sexual Harassment: Cloverleaf Middle School is committed to eliminating and preventing sexual harassment. Sexual harassment is improper, immoral, illegal and detrimental to the educational environment of our school. This procedure is implemented to inform students as to the definition and procedure to be followed in dealing with sexual harassment. Ohio and Federal law defines sexual harassment as unwanted sexual advances or unwanted visual, verbal or physical contact of a sexual nature.
Such offensive behavior includes, but is not limited to the following:
Unwanted sexual advances, making or threatening reprisals after a negative response to sexual advances, nonverbal conduct, leering, making sexual gestures, displaying sexually suggestive objects, making or using derogatory comments, epithets, slurs or jokes, making sexually based remarks about another person or one’s own body, verbal abuse of a sexual nature, graphic verbal commentaries or suggestive obscene letters.
Range of consequences will be from Friday detention to suspension.
Application of the Code: It is considered a fundamental understanding by each student and his/her parent that any administrator, teacher, or other school official has not only the right, but also the duty, to insist on good behavior. The building principal is charged with the overall responsibility of proper enforcement of discipline in the total school setting. However, he/she has discretionary authority along with other certificated personnel to use the following measures to correct pupil behavior:
1. teacher-student conferences
2. teacher-parent conferences
3. referral to guidance
4. extra assigned studies
5. assigned detentions
6. referral to the office
7. removal from class or activity for 24 hours or less
A key guideline in the application of this policy is embodied in the principal that the appropriate reaction to a discipline problem is the least extreme reaction that holds promise of resolving the problem. However, there are situations in which a more severe disciplinary measure is needed to correct the problem. At this time, the student is referred to the principal; and the following action may be taken:
1. emergency removal
2. suspension (in or out of school)
3. referral to police or judicial authorities
The nature and severity of any action may warrant more severe consequences than stated on a given offense. Actions that jeopardize the safety, or well being of staff and students may call for a recommendation for expulsion from school.
Detention: Students may be assigned a detention by any member of the school staff.
Offenses may include, but not limited to, undesirable patterns of tardiness, repeated misconduct in class, cafeteria problems, as well as other discipline problems.
Students assigned to detention are to report to the room designated on the detention notice at the time given and be excused at the time stated on the detention. Signed detention forms must be returned to the teacher. Each student is to have sufficient study materials and is to cooperate with the detention supervisor. Students will be given 24 hours notice of detentions at minimum. Detention assignment times are at the teacher’s discretion. Morning detentions (7AM-7:30AM) will be highly recommended due to transportation problems after school, which leave students unsupervised.
Thursday Detention: Students exhibiting misconduct in study halls, hallways, tardy to homeroom or other disciplinary infractions will be issued detention on Thursday from 7 AM to 7:30 AM in room 209. Failure to serve these detentions will result in Friday PM detention.
Friday PM Detention Rules: Accumulation of detentions, truancy or discipline referrals will result in a Friday PM detention. Failure to serve a Friday PM detention will result in additional Fridays assigned or suspension, depending on the repetition of the offense.
Friday PM School will meet from 2:35 PM until 6:00 PM. Friday PM School is held in the High School Science area. Please use the main entrance to enter the school since all other doors will be locked. Tardy students admitted after 3:00 PM will be required to attend additional Friday PM School. Students will not be allowed to use the phone except in cases of emergency or go to their lockers.
· Students will not be allowed to put their heads down or sleep.
· No radios, cards, magazines, or other recreational articles will be allowed in the room.
· No food or beverages will be consumed during Friday PM School.
There will be a 10-minute break at 4:30 PM. Students may go to the restroom, throw away paper, and sharpen pencils at that time.
Students are required to bring all their textbooks with them and have class assignments with them when they attend Friday School.
The only way a student may be excused from a Friday PM School session will be if prior permission was obtained from the principal. This includes illness or any other reason that would prevent a student from attending a particular session. A student who misses a session without receiving permission beforehand, will be assigned an extra session to attend. If a second session is missed without pre-excused permission, the student will automatically be assigned an in-school suspension for the days due to absence without permission. If a student would fail to serve the in- school suspension, the student will then be assigned an out-of-school suspension for the days left in the suspension.
A. Students will report to the in-school suspension room by 7:35 AM and
will remain there until 2:35 PM. Students on early dismissal will stay the
B. Students are to bring educational material to the in-school suspension
room. Failure to bring books or materials will result in further disciplinary
C. Students must get their assignments before starting in-school suspension.
Students will not be permitted to leave the in-school suspension room to
get assignments. Students must turn in all assignments the first day back
D. The student must complete any additional assignments made by the in
school suspension teacher.
E. Students are not permitted to talk or sleep in in-school suspension.
F. Students will use restrooms as directed by the teacher in charge of in
school suspension. Restroom privileges will be limited to once in the
morning and once in the afternoon, as a group, unless there is an
G. There will be a lunch period. Students will have to provide a sack
lunch. Lunch will be eaten in the in-school suspension room. Lunch
program students will have lunch provided.
H. Students must be present the full day for the day to be counted. Days of
partial attendance will not be counted. (Including work-study students).
I. Students who refuse to report to in-school suspension; who leave without
permission or who disrupt the quiet atmosphere will be suspended out
A. The Superintendent or Principal must give the pupil actual written notice
on the intention to suspend.
B. The pupil must have the opportunity to appear at an informal hearing
before the Principal, Superintendent, or Superintendent’s Designee to
challenge the reasons for the intended suspension or to otherwise ex-
plain his/hers actions. If the administrator determines as a result of the
hearing that the pupil should be suspended, then within twenty-four
hours of the suspension, the parent, guardian, or custodian of the student
must be notified in writing. The notice must include the reasons for the
suspension and the right of the pupil, parent, guardian or custodian to
appeal the action to the Board of Education or its designee, and the right
to request that the hearing be held in executive session.
C. The following guidelines will pertain to schoolwork missed during
suspension. In all cases it is up to the student, not the teacher to initiate the process.
· A student should make up any work missed. Full credit will be given for work completed if submitted to the teacher when the student returns. If a student fails to request and complete the make-up work, he/she will receive zeros for all work missed. A general guideline of three (3) days of in-school suspension will be allowed per semester per student.
A. The Superintendent, or Principal may remove the student from curricular
or extra curricular activities or from the school premises.
B. A teacher may remove the pupil from curricular or extracurricular activi-
ties under his /her supervision but not from the school premises
C. If a teacher makes any emergency removal, the reasons for the removal
must be submitted to the principal as soon as practicable thereafter.
D. Written notification of the decision and the right to appeal to the Board
of Education or its designee is required, as it is for a suspension. The
notice must include the reasons the expulsion, the right to be represent -
ed in the appeal, and to request the hearing to be held in executive
Appeal: A student, his parent, guardian, or custodian may appeal a suspension or expulsion to the Board of Education or its designees. Thus, the Board may either review the case itself or approve a hearing officer to act in its place. As previously noted, the student has the right to representation at the hearing. At the request of the pupil, his parent, guardian, custodian, or attorney, the Board or its designee may hold the hearing in executive session. Formal action on the appeal may only be taken in a public meeting. By a majority vote of the Board or by action of the Board’s designee, the order of suspension or expulsion may be affirmed, the pupil may be reinstated, the action reversed, vacated or modified.
Exclusion: The Board may seek the permanent exclusion of a student 16 years or older who is either convicted in a criminal court or adjudicated delinquent by a juvenile court of certain offenses that occur on school grounds or at a school function. See Board policy for more details.
Smoking by Students – Use or Possession of Tobacco Products.
Board of Education Policy/JFCG-R: It is the belief of the Cloverleaf Local Board of Education that smoking is a definite hazard to good health and safety of people. The Board therefore, believes that it is necessary to establish rules and regulations, which will relate to the policy stating that there shall be no smoking or use of tobacco products on school properties, buses or at other school related functions.
1st offense: 3 days out-of-school suspension and recommendation for tobacco insight program. It will be strongly encouraged that students, parents, the Principal and Chemical Dependency Coordi-
nator meet to discuss the insight program.
2nd offense: 5 days out-of-school suspension. Conference with parents highly recommended to discuss choices that the student has made.
3rd offense: 10 days out of school suspension and recommendation
The tobacco insight programs will be established by the Chemical Dependency Coordinator and may not meet during the school day.
Procedures for Dealing with Alcohol Use/Student Drug Abuse.
Board of Education Policy/JFCH-R/JFCI-R:
A student shall not posses, use, transmit, conceal, or be under the influence of narcotics, alcoholic beverages, drugs or any mind-altering substance. A student shall not possess any counterfeit drug (look-alikes), nor shall a student make, sell, offer to sell, conceal, give, package or transmit any counterfeit drug.
Professional procedures for handling students who appear to be under the influence of chemicals:
If a student appears to be displaying unusual behavior due to the possibility of the use of some harmful or illegal chemical, a school employee should enlist help to determine the seriousness of the apparent illness. When the student is brought to a nurse or physician, an attempt should be made to determine what chemical was taken, by what method and in what quantity. When the student’s condition appears to be in immediate need of further medical attention, regular emergency procedures should be followed. The building level Chemical Dependency Coordinator
and counselor should be notified of the student who appears to be under the influence of chemicals.
Procedures for dealing with possession of items stated:
A. First Offense
1. The principal will assign the student a 10-day out-of-school suspension.
2. The principal will recommend to the superintendent of schools that the student be expelled unless the following procedure is followed:
· The student must agree to and complete a professional drug assessment for a professional opinion concerning the use/misuse/addiction. The assessment information must be released to the Cloverleaf Chemical Dependency Coordinator for intervention with the student. It will be strongly encouraged that student, parents, Principal, and Chemical Dependency Coordinator meet to discuss the intervention strategies and the future of the student. Cloverleaf Local Schools believe that early intervention in the disease process means less destruction for the student and a greater likelihood to recover.
· The parents or guardians of the child will notify the school principal and Chemical Dependency Coordinator that the student has made contact and is willing to comply with the appropriate treatment process. Based on the data that the student is being evaluated and appropriate procedures agreed upon are being followed, the student will not be recommended for expulsion.
3. The principal will notify the appropriate school counselor and
the building level Chemical Dependency Coordinator.
4. The principal will notify the Juvenile Officer of the Medina
County Sheriff’s Department
B. Second Offense
1. The principal will assign the student a 10 day out-of-school
suspension and make a recommendation for expulsion.
2. The principal will notify the Juvenile Officer of the Medina
County Sheriff’s Department.
3. The principal will contact the Medina County Juvenile
Prosecutor and pursue prosecution of the student.
4. The principal will notify the appropriate counselor and building
level Chemical Dependency Coordinator.
Students expelled or suspended for use or possession of alcohol/drugs:
· Affected students – all persons under the age of 18 who have been expelled or suspended for the use or possession of alcohol or drugs.
· Reporting Official - County Superintendent
· Hearing timeline – no hearing required
· Reporting time – The Bureau of Motor Vehicles and Juvenile Judge must be notified within two weeks after the expulsion or suspension hearing date.
· After receiving such information from the Superintendent, the Registrar of Motor Vehicles is required to suspend the temporary instruction permit or driver’s license of the student who is the subject of the notice. If a temporary permit or license has not been issued for that student, the registrar is prohibited from issuing a temporary permit or license.
Selling or distributing illegal chemical and/or instrumentalities for use of drugs to fellow students:
· First Offense
1. If a school employee sees what appears to be harmful and/or illegal chemicals being transferred from one student to another, he/she should immediately take the students and the material to the principal of the school.
2. The principal should call the Medina County Sheriff and request someone to be dispatched to investigate the case. A report of the investigation should be provided to the school principal.
3. The principal will contact the Medina County Juvenile Prosecutor and pursue prosecution of the student.
4. The principal will assign the student a 10-day out-of-school suspension and request a parent conference to discuss the matter.
5. The principal will recommend to the superintendent that the student be expelled.
6. All sections of Cloverleaf Board of Education Policy JEGA Permanent Exclusion apply.